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Legal Records Clerk

Full-time, non-exempt

Salary: $25.00 – $30.00 per hour (depending on experience and geographic location) + annual performance-based bonus

Our Firm, Mission, Culture and Core Values:

Come join our growing firm! Coopers LLP makes society safer by holding wrongdoers accountable in ways that raise consciousness regarding potentially dangerous behaviors while ensuring just compensation for our clients.

Founded on the principle that achieving success for our clients comes only from fulfilled people who remain civil in the legal system’s adversarial process, Coopers LLP is constantly working to create the best culture of any law firm. Fostering a collaborative team culture and open-door environment that supports each employee’s personal and professional growth and ensures the firm is a pleasant and fun environment is of utmost importance to our firm. We love what we do, and it shows.

Our core values are Relentless, Committed, Candid, Respectful, Collaborative, and Wise. We invite you to read more about our core values on our website’s career page.

Position Summary:

The primary purpose of the Legal Records Clerk position is to research, collect and maintain medical records, legal records, and health information in accordance with current federal and state guidelines as well as in accordance with our firm’s established privacy policies and procedures.

The below is not an exhaustive list but provides an expectation of the likely day to day responsibilities. The Legal Records Clerk should be prepared to work autonomously and respond as required to ensure a high level of service is always maintained. All responsibilities should be carried out in accordance with firm protocols, policies and procedures and best practices.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

  • Works cooperatively with multiple teams consisting of attorneys, paralegals, case managers, and legal assistants.
  • Initiates and follows through on requests for medical, imaging, and billing records.
  • Initiates and follows through on requests for police reports, body-worn camera footage, and police evidence.
  • Ensures acquisition of all legal records and tracks formal requests.
  • Classifies and organizes medical records upon receipt.
  • Uploads records into the firm’s case file system.
  • Updates provider and vendor information in the firm’s case management system (FileVine).
  • Reviews and audits medical records for accuracy and completeness.
  • Organizes medical records to avoid duplication of information and chronologizes for ease of reference.
  • Assists the pre-litigation and litigation teams with summarizing medical records.
  • Handles confidential and non-routine information and is expected to maintain confidences.
  • Performs other duties around the firm as requested.
Minimum Qualifications (Knowledge, Skills, and Abilities)
  • Ability to work occasional overtime.
  • Excellent verbal and written communication skills.
  • Creative Problem-Solver: Ability to think outside of the box, proactively identify and solve problems, and suggest innovative and improved processes to the manager.
  • Strong computer skills
  • Exceptional organizational skills.
  • Time management skills with a proven ability to meet deadlines.
  • At least one (1) year of medical record or litigation support experience is preferred.
Required Skills & Education:
  • High school diploma required.
  • Bachelor’s degree in legal studies, Associates degree in paralegal studies, paralegal studies certificate, or other law-related advanced education is preferred.
  • Demonstrated employment stability.
Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

  • Sitting
  • Filing
  • Standing
  • Light lifting

Coopers LLP understands that the best way to provide superb service to our clients is to ensure that our employees love their jobs and the atmosphere they work in. A great culture starts with providing well for our employees. Our team members enjoy a positive working environment with opportunities for professional growth through training and advancement from within the organization. Our team members also enjoy a comprehensive benefits program including:

  • Annual performance-based bonus;
  • Employer-paid medical, dental and vision insurance;
  • Competitive pay;
  • Automatic 401(k) plan contribution by the Firm;
  • Competitive vacation and holiday policy;
  • PTO for staff professional development activities.

We encourage our employees on their path to personal and professional growth. We offer a robust growth program that assists employees with envisioning and accomplishing their personal, professional, and financial goals.


This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Team members will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Job Type:
  • Full-time, non-exempt
  • $25.00 – $30.00 per hour (depending on experience and geographic location) + annual performance-based bonus
Work Location:
  • Remote; San Francisco Bay Area preferred

Legal Records Clerk

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